CITY OF FREEBORN
MEETING MINUTES
September 16, 2015
PRESENT: Mayor: Ed Mosser; Council Members: Jim Beach, Pat Stenzel; Interim City Clerk-Treasurer: Nicole LaFrance; Fire Chief: Steve Seipp
ABSENT: Council Members: Kaleb Bjornstad, Jeremy Henke; Maintenance Operator: Bill Guggisberg
Mayor Edward Mosser called the meeting to order at 6:30 p.m.
Interim City Clerk, Nicole LaFrance called roll.
Council Member Jim Beach motioned to approve the August 19, 2015 meeting minutes, and the September 8, 2015 special meeting minutes. Council Member Pat Stenzel advanced; motion carried.
Principal Engineer, Owen Todd was present regarding an update on the water improvement project. Todd discussed the current invoicing and first payment request from BCM Construction. There is a 5% retainage on holding that is subtracted from payment requests. There is about 5-6 weeks remaining of work in town for BCM Construction. There are three crews working, two that are completing the underground work, and a crew out of town finishing that end.
Present was Andrew Bernau, from Hill, Larson, Walth & Benda, P.A. with the 2014 Financial Report/Audit for the City of Freeborn. He made recommendations for water project funds, and housing rehabilitation funds, and resolutions needed for invoices due between board meetings, and out-of-state travel policy that each city should have in place. He recommended spending the Fire Department Fund 2 account, as for easier bookkeeping between the numerous accounts. Council Member Jim Beach motioned to approve the audit, reports, and journal entries. Council Member Pat Stenzel advanced; motion carried.
Fire Chief, Steve Seipp was present. Council Member Jim Beach motioned to approve a One-Day Gambling & Liquor License for the fall fundraiser the Friday before Thanksgiving. Council Member Pat Stenzel advanced; motion carried.
Council Member Jim Beach motioned to approve the Cancer Society One-Day Gambling License (Form: LG220). Council Member Pat Stenzel advanced; motion carried.
Ordinance #66, MN Energy Franchise was tabled as Mr. Lenton was not present. The council discussed a 4.5% franchise fee, as typically cities impose these fees.
Council Member Jim Beach spoke under Maintenance Reports. The trailer has been received, and the crossbars are mounted for the city leaf vacuum.
Under unfinished business, Mr. Beckmann owner of TB3’s Bar & Grill, signed a letter requesting for a city loan in the amount of $10,000.00, with the Economic Development Program in the city.
Under new business, Mayor Ed Mosser motioned to accept and approve Resolution 2015-12 General Obligation Bond Water Review Note for $161,700.00 for the water improvement project through Minnesota Rural Water Finance Authority. Council Member Pat Stenzel advanced; motion carried.
Under new business, Mayor Ed Mosser motioned to accept and approve Resolution 2015-13 Minnesota Public Facilities Authority Bond Purchase With Water Revolving Fund Loan w/ Principal Forgiveness for $808,500.00 for the water improvement project. Council Member Pat Stenzel advanced; motion carried.
Council Member Pat Stenzel motioned to approve the accounts payable and reconciliation reports. Council Member Jim Beach advanced; motion carried. This motion includes a payment to BCM Construction for $131,067.23; Bolton & Menk Invoice number: 160808 $60,000.00, #163249 $48,240.00, #163944, #164709, #165454, #166136, #167098, #167099, #167992, #169032, #177851 $80,340.78; #17882 $17,297.50; #180023 $2,489.28; and #181096 for $1,150.00.
There was no miscellaneous items to report.
Council Member Pat Stenzel motioned to adjourn the meeting. Council Member Jim Beach advanced; motion carried.
Nicole LaFrance
-City Clerk-Treasurer