November 16, 2016

PRESENT: Mayor: Ed Mosser; Council Members: Jim Beach, Kaleb Bjornstad, Jeremy Henke, Pat Stenzel City Maintenance Operator: Bill Guggisberg; Interim City Clerk: Jan Beach; City Clerk/Treasurer: Nicole LaFrance; Public: Owen Todd, Brandon Flatness


Mayor, Edward Mosser called the meeting to order at 6:30 p.m.

City Clerk called roll.

Council Member Jim Beach motioned to approve the October 19, 2016 meeting minutes. Council Jeremy Henke advanced; motion carried.

There was no public comment.

Council Member Henke motioned to move delinquent water and sewer utility billing up on the agenda. Council Member Kaleb Bjornstad advanced; motion carried. Shut off notices was discussed by Interim Clerk, Jan Beach. Deliquent residents on payment plans will be given shut off notice, and those residents who already recieved notice will be shut off if payment is not made by due date. Council Member Henke motioned to approve the shut off list. Council Member Pat Stenzel advanced; motion carried.

City Clerk/Treasurer Nicole LaFrance spoke about 204 4th Avenue utility billing. During the water project, somehow the water service to the property was not properly connected. The owner/resident did not have water during that time. There are base charge utility bills and late charges outstanding for this property. Council Member Jeremy Henke motioned to abate the charges as he had no water hook up during those months billed-(June through September). Council Member Pat Stenzel advanced; motion carried.

Under Engineer’s Report, Principal Engineer Owen Todd spoke about the finalization of the water project. The council discussed the certificate of final approval with Todd. Council Member Bjornstad spoke about the shoulder of properties being filled in with gravel/crushed rock to prevent sinking and such. Todd spoke about this, and it will be repaired in the spring by BCM Construction, as there will be settling in the mean time, and to the come through, after winter, for the repairs. Council Member Kaleb Bjornstad motioned to approve Resolution 2016-6 Certificate of Final Approval for BCM Construction. Council Member Jim Beach advanced; motion carried.

Owen Todd spoke about the final payment to BCM Construction and for acceptance of this payment.  Motion was made by Jeremy Henke to approve final payment contingent on receiving Consent of Surety and IDC4 form. Council Member Kaleb Bjornstad advanced, motion carried.


Brandon Flatness from Olson Excavating was present. He spoke about snow removal for the upcoming season. The city will continue snow removal with Olson Excavating for the 2016-2017 winter snow season.

Under Maintenance Report, Bill Guggisberg discussed leaf pickup, and when it will be completely done for season. The last pick up will be Monday, November 21st and Tuesday, November 22nd. Guggisberg has been shouldering intersections and some driveways that are in a need of immediate maintenance. He will get the Christmas lights up as soon as he can. There has been two MDH visits for sampling of water. He has been working with Buzz from BCM Construction, and they will be removing signs , and that also any repairs or maintenance related to water project will be completed next spring.

Under unfinished business the city officials discussed the street project. There was no yard mowing needing completed by maintenance this last month. The 2017 City Budget & Levy was discussed. This will be tabled until December meeting.

Under unfinished business, city officials discussed Resolution 2016-5 Authorizing Against a Property. This resolution was passed at October meeting, and no payments for assessments have been received in clerks office. City Clerk, LaFrance will take resolution to  Freeborn County Auditor-Treasurer’s Department for 2017 collection along with property taxes.

Under unfinished business, Mayor Mosser discussed the joint water board meeting between Hartland and Freeborn.

Under new business Council Member Beach motioned to accept Resolution 2016-5 Canvass of Election Results. Council Member Bjornstad advanced; motion carried.

Under accounts payable and reconciliation reports, Council Member Jeremy Henke motioned to approve accounts payable  and reconciliation reports. Council Member Jim Beach advanced; motion carried. This includes payment requests for BCM Construction: PPE #10-Final $361,440.60; Bolton & Menk: Invoice # 0196745 2,965.68$, Invoice #0196749 $15,536.20. Dakota Supply Group: #2-Final: $5,763.10; Briggs & Morgan Invoice#590311 $7,781.18; Hill, Larson, Walth & Benda, P.A. Invoice #16-1313 $20,500.00; Ron’s Plumbing & Heating: Invoice #8610 $1,077.18. Total Payment Request: $415,066.50. Payment on these invoices included are from UDSA RD Grant.

Council Member Kaleb Bjornstad motioned to close the meeting at 8:00p.m. and resume after the fire and ambulance board meeting. Council Member Jim Beach advanced; motion carried.

Council Member Pat Stenzel motioned to open the council meeting at 8:20p.m.Council Member Henke advanced; motion carried.

Council Member Kaleb Bjornstad motioned to go into closed session for the purpose of employee reviews.  Council Member Beach advanced; motion carried.

Council Member Bjornstad motioned to come out of closed session, Stenzel advanced; motion carried.

There was no miscellaneous items to report.

Council Member Jeremy Henke motioned to adjourn the meeting.  Pat Stenzel advanced, motion carried.

Nicole LaFrance

-City Clerk-Treasurer