CITY OF FREEBORN
December 17th, 2014
Present: Mayor: Theo Beckmann; Council Members: Ed Mosser, Jim Beach, Kaleb Bjornstad, Pat Stenzel; City Clerk: Nicole LaFrance; Public: Jeremy Henke
Absent: Maintenance Operator: Bill Guggisberg
Mayor Theo Beckmann called the meeting to order at 6:40p.m.
City Clerk called roll.
Council Member Jim Beach motioned to approve the November 19, 2014 minutes with the correction of typos with Sunday Liquor License fee correction of $200.00. Council Member Pat Stenzel advanced; motion carried.
Principal Engineer, Owen Todd was present to give the Engineer’s report relating to water project. Bolton & Menk updated the city council with the amended PER information needed by Minnesota Department of Health and Public Facilities Authority. A letter has been prepared by Bolton & Menk to explain the purpose of the amendment to add a 5% increase to the lowest bid received from September bidding. This also explains the increase in engineer costs and administration cost. This letter and amendment is intended for MN Department of Health. Another letter intended for Public Facilities Authority requesting an amendment to their 2015 IEP is requested. Once there is an amendment to the 2015 IEP, then the city will be able to move forward. Letters to contractors, from original bids, will be sent out that all bids have been rejected.
There was no maintenance report.
Under unfinished business, Council Member Beach spoke about estimates on a leaf vacuum for the city. When budget is discussed for 2015, he would like to see funds set aside for a city leaf vacuum in the 2015 Budget.
Under new business, Council Member Pat Stenzel motioned to approve Hill, Larson, Walth, & Benda P.A. Firm to complete the 2014 financial statements and audit. Council Member Kaleb Bjornstad advanced; motion carried.
Council Member Ed Mosser motioned to adopt a 2% increase for the 2015 City of Freeborn Levy. Council Member Jim Beach advanced; motion carried.
Council discussed city reserves be researched and allocated to the correct funds budgeted in previous years.
City Council recapped and discussed the meeting in St. Paul with USDA Rural Development, Public Facilities Authority, Minnesota Dept. of Health and Pettipiece & Associates held on November 20, 2014.
Grant dollars are available through reapplication and a rebidding process to move forward with the city water project.
Council member Jim Beach motioned to approve the accounts payable and reconciliation reports. Second half council pay was approved. Pat Stenzel advanced; motion carried.
Council Member Ed Mosser motioned to approve lunch and council pay for the council members/staff in attendance for the meeting in St. Paul on November 20, 2014. Council Member Pat Stenzel advanced; motion carried.
There were no miscellaneous items to report.
Council Member Ed Mosser motioned to adjourn the meeting. Council Member Pat Stenzel advanced; motion carried.